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Phu Quoc Special Zone · An Giang, Vietnam

The island hosting APEC 2027 — taking your group today

Phu Quoc is the only destination in Vietnam where international delegates arriving directly need no visa at all. For an incentive group holding half a dozen passports, that single fact removes weeks of paperwork and the risk of somebody not making it.

Visa-free30 days for international arrivals to Phu Quoc
1h00flight from Ho Chi Minh City · 2h05 from Hanoi
APEC 2027the island hosts the summit in November 2027
200maximum group size under our standard process
Phu Quoc island beach
Why here

An island being rebuilt to receive heads of state

Phu Quoc hosts the APEC Leaders' Meeting in November 2027. The island's infrastructure is being upgraded to the standard required for a summit — airport, roads, convention centre. For anyone planning a corporate programme there, this cuts both ways, and we will tell you about both.

Visas

International guests need no visa

Foreign nationals entering Phu Quoc are exempt from visa requirements for stays of up to 30 days. The exemption also applies when transiting through another Vietnamese international gateway before flying on to the island. For a multinational incentive group, this is the single largest advantage Phu Quoc holds over every other destination in the country.

2027 build

APEC convention centre, 6,500 seats

A convention and exhibition complex with a 4,000-seat multipurpose theatre, on a site of more than 16 hectares, is in final construction with interiors due to complete by March 2027. After the summit it becomes the largest conference facility in the Mekong Delta region.

Air

The airport is being expanded

A second terminal and a second runway at Phu Quoc International are in the final stages, targeted for operation ahead of the summit. Capacity for large groups and for direct international services will increase substantially.

Candidly

Right now it is a construction site

The other side of preparing for APEC: several routes are under construction and some areas carry noise and dust. We choose properties and route transfers to avoid them, and we will tell you which areas are affected at the time we quote.

Season

November to March is the best window

Calm seas, reliable sun, island boat trips running every day. It is also the international peak, so it needs booking early — for groups from 120 delegates, commit 90 to 120 days ahead.

Honestly

June to September is rain and rough seas

The cheapest rates of the year, but boat trips and island excursions can be cancelled at short notice. We only accept groups in that window where the programme carries a genuine contingency, not a contingency written on paper.

Real capacity

How large a group can actually be handled here

Phu Quoc has plenty of large resorts, but the number able to offer both an adequate room block and adequate banqueting space at once is far smaller than a list of hotels suggests. That constraint decides where your group can actually stay.

20 – 29very wideAlmost any resort
30 – 49wideGroup rates and complimentary allocation begin
50 – 69comfortableBeach dining becomes viable
70 – 119good options remainBeach gala becomes the centrepiece
120 – 199distinctly narrowFew resorts cover rooms and hall together
200 +survey requiredUsually two adjacent resorts

The solid bar shows properties that can simultaneously offer both the room block and the function space required, at 4–5 star grade. The pale bar is the range where each case has to be surveyed individually.

Representative property groups by band

Property groupRooms we can blockLargest function spaceBanquet capacityBest suited to
Large resorts, Bai Truong – south island200 – 450600 – 1,200 m²500 – 1,000 guests120–200 delegates, large conference and gala
Resorts, Bai Dai – north island150 – 300350 – 700 m²300 – 600 guests70–150 delegates, leisure-weighted
Four-star hotels, Duong Dong80 – 160150 – 400 m²120 – 350 guests30–100 delegates, budget-led
Beach and outdoor event sitesno hard ceilingup to 800 guestsOutdoor gala, wet-weather plan mandatory
How to read this table

We list property groups rather than naming individual resorts, because availability on Phu Quoc is moving unusually fast during the APEC build — several properties are under long-term contract or refurbishment. When you send a brief, we come back with named properties and live availability for your exact dates.

Sample programme

Phu Quoc · 4 days 3 nights · Conference + Beach gala + Island cruise

A common configuration for an incentive group of 70–119 delegates at 4–5 star grade. A frame rather than a fixed itinerary; every element can be swapped.

Day 1 · Arrival

10:00
Airport arrivals in waves

The airport is fifteen to twenty-five minutes from the Bai Truong resorts. Vehicles staged against each flight, with welcome banner, cold towels and water.

CoordinatorStandby vehicle
12:00
Check-in and hospitality desk

Dedicated desk in the resort lobby for the whole stay. Name badges, documentation, schedule and the 24/7 duty number.

14:00
Free afternoon

Groups on morning flights need recovery time. We deliberately schedule nothing here — in our experience, packing day one damages the energy of the entire programme.

18:30
Poolside welcome reception

Informal outdoor reception with acoustic music and no formal proceedings. The purpose is for people to meet and then get an early night.

OutdoorPlan B included

Day 2 · Conference & Gala

08:30
Full-day conference

Room set to purpose, with LED wall, sound, lectern, two coffee breaks and lunch within the package. Breakout rooms available where the agenda calls for syndicate work.

Full-day DDRBreakout rooms
12:30
Lunch

Buffet at the resort. Vegetarian, Halal and declared dietary requirements prepared separately and clearly labelled.

16:00
Break and changeover

Time for delegates to change for the evening.

18:30
Beach gala and awards

Stage built on the sand, backdrop carrying the group's identity, full lighting rig, bilingual MC, live band and awards run of show. The whole event has a confirmed indoor fallback, called four hours in advance.

Beach stageWet-weather planVideo

Day 3 · Island cruise

08:00
Private boat, southern islands

Boats chartered for the group alone, life jackets and snorkelling equipment provided, safety crew on board. Stops for snorkelling and fishing.

Safety crewWeather dependent
12:00
Lunch on the island

Fresh seafood cooked on site. Alternative mainland restaurant confirmed in case of rough seas.

15:00
Return and free time

Resort facilities, spa, or shopping in Duong Dong.

18:30
Farewell dinner

Local seafood restaurant or at the resort, whichever the group prefers.

Day 4 · Departure

07:00
Breakfast and free time

Hospitality desk remains open. Luggage storage for late flights.

11:00
Check-out

Late check-out negotiated, or shared rooms held for afternoon departures.

Late check-out
13:00
Airport departures in waves

Split by flight time, escorted through to the check-in desk.

Coordinator
After
Post-event report

Photographs, video, attendance list and final account within three working days.

3 working days
How we build the schedule

The gala never goes on the final night when the group flies out early the next morning — people are tired, the photographs are poor, and missed flights go up. Every outdoor activity carries a written indoor alternative, included in the detailed programme.

What you get

Included and not included

Included

  • Three nights' accommodation, twin share, breakfast included
  • All meals per the programme: three lunches, welcome reception, beach gala, farewell dinner
  • Full-day conference package including LED wall, sound, two coffee breaks and breakout rooms
  • Full beach gala production: stage, backdrop, lighting, bilingual MC, live band, awards run of show and confirmed indoor fallback
  • Private boat charter to the southern islands with snorkelling equipment, life jackets and safety crew
  • Modern coaches throughout, airport transfers in waves, standby vehicle for groups from 100
  • Guides at one per 28 delegates, on-site coordinators, programme supervisor from 100 delegates
  • Hospitality desk in the resort lobby throughout, with a 24/7 duty number
  • Basic group identity: airport welcome banner, backdrop, name badges, documentation
  • Photography and video across the whole programme, delivered within three working days
  • Enhanced travel insurance; medic travelling with groups from 100 delegates
  • Vietnamese VAT and full tax invoice

Not included

  • Return air tickets — quoted separately, group seats can be held
  • Single room supplement
  • Alcoholic drinks beyond the agreed banquet package
  • Personal expenses, laundry, spa
  • Premium gifts and bespoke awards
  • Private yacht charter, golf, or separate executive dining
  • Simultaneous interpretation booths for multilingual conferences
  • Costs arising where the group requests a higher-grade substitute after a marine activity is moved for weather
Indicative rates

Per-person cost falls as the group grows — but not smoothly

Phu Quoc runs roughly 15–20% above mainland destinations at the same service grade, because everything and everyone has to be brought to the island. What you get in return is the visa exemption and the quality of the beaches.

Group sizeUSD per personVND per personRooms to blockNotes
20 – 29 guestsUSD 395 – 610VND 10.3 – 15.9 m11 roomsMost flexible, no group leverage yet
30 – 49 guestsUSD 355 – 548VND 9.2 – 14.2 m16 – 26 roomsComplimentary allocation starts
50 – 69 guestsUSD 327 – 505VND 8.5 – 13.1 m27 – 37 roomsBeach dining becomes viable
70 – 119 guestsUSD 309 – 476VND 8.0 – 12.4 m37 – 63 roomsMost common band
120 – 199 guestsUSD 297 – 457VND 7.7 – 11.9 m64 – 106 roomsBook 90–120 days ahead
200 guests or morequoted per projectquoted per project106+ roomsUsually two resorts, survey first
Read this before comparing quotes

Rates include Vietnamese VAT and a full tax invoice is issued. Air tickets are not included — fares move daily, and bundling them would make any quote expire within 48 hours.

These are indicative ranges for the sample programme above, 4-star grade, shoulder season. The detailed quote is confirmed against live availability at the time of booking and will be within 15% of this range, provided the brief you give us is accurate and the destination, accommodation grade and season do not change.

Two things worth knowing before you compare quotes

First, if your group sits between 46 and 52 delegates, consider trimming to 45 or building to 55–60 — a 45-seat coach carries forty-five people, and delegate forty-six forces a second vehicle for the whole programme. Second, the June to September rainy season runs 25–30% cheaper but marine activities can be cancelled; if your dates are flexible and you accept a genuine contingency plan, that is the largest saving on the table.

Operating commitments

Written into the contract, not offered as reassurance

Response

First reply within 8 working hours

Working hours are Monday to Friday, GMT+7. Detailed quote within 3 working days. An internal timer tracks every enquiry and escalates automatically before the deadline is missed.

Weather

Every outdoor item has a plan B

Indoor alternatives are written into the detailed programme, not improvised on the day. Phu Quoc has rain and rough seas from June to September. For boat trips and island excursions, the decision to run or substitute is taken twelve hours ahead against the marine forecast, not at the last minute.

Staffing

Fixed ratios

One guide per 28 guests · one on-site coordinator per 50 · a programme supervisor from 100 guests · a medic travelling with the group from 100 guests.

Holding

Seven-day soft hold, free of charge

Once the quote is issued, the room block and function space are held for seven working days while you get internal approval. No money changes hands at this stage.

Payment

Four clear milestones

35% on signature · 50% at 30 days out · 15% at 7 days out. The rooming list is locked at 14 days out, before the final payment falls due.

Numbers

5–10% shortfall carries no penalty

The deposit is calculated on the guaranteed minimum, not on your optimistic estimate. Falling short within the agreed band costs nothing.

Request a quote

Four fields and you can send

The two steps below are optional. Filling them in gets you a sharper quote sooner, but nothing is gated behind them.

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Step 2 · Optional
Step 3 · Optional

Step 2 — helps us quote closer to the real number

Step 3 — so we call the right person

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First reply within 8 working hours·Detailed quote with itinerary within 3 working days